• Receives and issues documents under transmittal, externally and internally according to document distribution matrix;
• Ensures that all documents have no errors in filenames, revisions, submissions, etc before submitting it to the recipient department/party to avoid confusion;
• Ensures that controlled copies of latest approved documents and drawings are given to the appropriate staff, contractors and suppliers as applicable;
• Develops and maintains the projects department document control register;
• Records and files all documentation between the projects department, contractors, suppliers & Independent construction control consultants;
• Allocates document numbers to internally prepared documents and incoming documentation;
• Maintains updated records of all approved documents and drawings in the Document Archive and the File Server with easy traceability;
• Maintains the files and control logs as required by the project procedures.
• Collect, scan and upload documents following set procedures
• Ensure all technical documents, such as reports, drawings and blueprints, are collected and registered in system
• Notify personnel of updated document versions and how to access them
• Print and distribute documents as necessary
• Create systems to manage company documents
• Ensure that all documents are up to date
• Communicate and collaborate with project managers
• Bachelor's degree in Civil Engineering or Other
• Great time management skills
• Can work independently without much guidance
• Ability to communicate with team